Job Description

Global Healthcare Resources, LLC in Dallas, TX is looking for one administrative assistant to join our 20 person strong team. We are seeking a motivated, experienced administrative business coordinator to join our Dallas and Richardson location. In this position, you will play a key role in streamlining our company’s workflow as the link between various departments and employees.

Estimated 20-30 hours per week

Knowledge, Skills, and Abilities

• Excellent people and verbal communication skills

• Excellent written communication skills

• Good computer skills with Microsoft Office, Microsoft Publisher, and database capabilities.

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

• Strong organization skills and flexibility in work duties and a self-starter in terms of time and task management

• Self-motivated and able to complete all work in a timely fashion

• Ability to maintain discretion with sensitive information

Responsibilities

• Maintain a very high level of confidentiality

• Set-up offers in the applicant tracking system and move candidates through the onboarding process

• Issue background checks, maintaining the proper workflow, communication with candidates, and documentation

• Manage onboarding documents as needed

• Adhere to the recruiting strategy and execution of our annual seasonal hiring

• Tactfully communicate with all candidates through phone, email, and in person

• Work with other team members

• Creates and modifies Word documents, Excel spreadsheets and PowerPoint presentations

• Composes routine correspondence (i.e. memos, reports, etc.)

• Coordinates extensive travel arrangements, update calendars and prepare expense reports

• Maintains department calendar (travel, meetings, etc.)

• Coordinates meetings

• Performs administrative duties to include distribution of mail and faxes and answering phone

• Other job responsibilities as assigned

Qualifications

• High School Diploma

• 1-2 years administrative experience in a fast paced and high growth company, recruiting onboarding experience a plus.

• Experience with a strong track record of meeting and exceeding deadlines while staying focused on quality.

• Strong communication, time-management, and problem solving skills.

• Strong reporting and analytical skills.

• Ability to engage and inspire a team.

• Ability and courage to think outside the box and innovate

• Articulate, team oriented, self-confident and resilient.

• Ability to prioritize activities with the drive, energy and follow through to achieve results.

• Willingness to learn and able to take direction.

• Exceptionally strong attention to detail

• Strong ability to multi-task

• Ability to work with numbers (auditing, accounting, system entry, etc.)

• Good interpersonal skills

• Ability to multi-task

• Experience with all Microsoft Suite products

• Excellent written, verbal and social communication skills

• At least 1 year of Administrative Assistant experience preferred

• Ability to work independently, prioritize work and ask for clarification when needed

• Strong work ethic

• Excellent oral and written communication skills

• Proficiency with MS Word, Excel and PowerPoint

• Excellent organizational and time management skills, ability to take initiative and handle multiple projects simultaneously

• Accuracy, attention to detail and the ability to proof own work

We are looking forward to reading your application.

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